Businesses using Oracle software products will find an Oracle audit difficult to handle. Each Oracle technology user needs preparation for audits because failing to follow rules may lead to compliance violations and financial consequences. This article explains what an Oracle audit involves, why companies receive these audits, and it helps you know how to handle and react to them successfully.
What is an Oracle Audit?
A formal evaluation by Oracle seeks to confirm that businesses use their Oracle products according to permitted license terms. As a contract requirement, Oracle conducts audits to check that its customers stay within their license limits and follow proper usage terms.
The audit process is mainly handled by License Management Services (LMS) or Global Licensing and Advisory Services (GLAS) from Oracle. The auditing steps include taking information from companies, examining it, and writing a summary of any license rule violations.
Why Does Oracle Conduct Audits?
Oracle audits customer use of its products and services for three main reasons.
Oracle monitors customer access to Oracle software to verify they use it according to their purchased terms.
The company reviews whether businesses follow all license terms given by Oracle.
To help firms understand their software needs, Oracle reviews application usage, which leads to better performance improvements.
When performing audits, Oracle may use them to persuade clients to upgrade or increase their licensed software products.
Common Triggers for an Oracle Audit
Oracle frequently inspects its customers, but specific situations often motivate it to conduct an audit.
Moving your infrastructure to have a cloud setup while also virtualizing your servers signifies an audit risk.
Company business restructuring creates a higher chance that the company will be examined.
Companies need an audit assessment after several years without proper examination.
When non-employees submit tips or when rivals tell Oracle about a company, the firm investigates.
Steps Involved in an Oracle Audit
- Oracle starts the audit process by delivering an official communication to the company.
- Oracle asks the company to share all license and system information that the business needs.
- After Oracle analyzes details about customer use, it finds out any compliance problems.
- The organization receives documents that list possible cases of rule-breaking.
- When problems crop up, the company should either acquire additional Oracle licenses or reach an agreement with this provider.
How to Prepare for an Oracle Audit
Keep organized documents about all Oracle licensing agreements and how its software is being used.
Test your own Oracle software activation to detect possible compliance issues.
Team up with professional Oracle licensing specialists to maintain proper usage validation.
Share audit-related information from your Oracle system that meets their needs only.
Conclusion
A successful Oracle audit depends on your ready access and grasp of the process before Oracle representatives show up. Companies can lower the chances of getting fined by Oracle if they check their license usage and perform self-audits. When you get an audit notice, seeking professional help will improve your chances of success.
